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Position 職位: ECA Project Assistant (Supply) 兼職課外活動項目助理
Job Purpose 崗位目的:
You will ensure all administrative duties related to ECAs are coordinated and
managed, including system management and vendor management.
您將負責確保所有與課外活動（ECA）相關的行政事務得到協調和管理，包括系統管理和供應商管理。
Main Job Responsibilities 主要工作職責:
84 Assist all administrative duties related to ECAs are coordinated and
managed, including system management and vendor management.
84 Coordination with external vendors to ensure all regulations are followed
in terms of child safeguarding, contracts and code of conduct etc.
84 Liaise with teachers and outside providers regarding payments made by
parents and update School’s Buddy.
84 Edit ECA data, including cost, teachers, venues and dates.
84 Create user ID’s for ECA providers.
84 Assist to manage the sign-up phase.
84 Assist to allocate ECA’s to students.
84 Liaise with parents regarding allocation of ECA’s and cancelations when
necessary.
84 Compile statistics and data to help with analysing ECA’s for the next term.
84 Venue leasing of school campus.
84 Any other business assigned by the line manager.
- 協助協調和管理所有與課外活動（ECA）相關的行政事務，包括系統管理和供應商管理。
- 與外部供應商協調，確保所有法規得到遵守，涉及兒童保護、合同和行為準則等。
- 與教師和外部供應商溝通，確保家長支付的款項得到妥善處理，并更新學校的School Buddy系統。
- 編輯ECA數據，包括費用、教師、場地和日期。
- 為ECA提供商創建用戶ID。
- 協助管理ECA的報名階段。
- 協助將ECA分配給學生。
- 與家長溝通，處理ECA分配和必要時的取消。
- 收集統計數據和信息，以幫助分析下學期的ECA活動。
- 校園場地的租賃。
- 完成直線經理分配的其他任務。
PERSONAL SPECIFICATIONS 能力要求：
84 Able to pay attention to details.
84 Ability to handle parents complaints.
84 Forward planning and ability to think “outside the box” would be required.
84 Good oral and written English skills to interact with colleagues.
84 Able to manage large quantity of date in the school systems.
84 Strong proficiency with Microsoft Word and PowerPoint for producing reports
and presentations.
84 Good cross-cultural, interpersonal and communication skills to interact
with diverse nationalities and cultures.
84 Excellent analytical skills – with the passion and drive to demonstrate and
quantify success.
84 Results orientated with the ability to consistently map efforts against
identified KPIs.
84 Excellent time management skills and flexibility in dealing with
multi-functional tasks.
84 You’d like to work in a purpose-led sector.
- 注重細節的能力。
- 具備處理家長投訴的能力。
- 具備前瞻性思維和跳出框架思考的能力。
- 具備良好的口語和書面英語能力，與同事進行溝通。
- 能夠管理學校系統中的大量數據。
- 熟練使用Microsoft Word和PowerPoint，能夠撰寫報告和制作演示文稿。
- 擁有良好的跨文化、人際交往和溝通能力，能夠與不同國籍和文化背景的人互動。
- 出色的分析能力，具備通過量化成果來展示成功的熱情和動力。
- 以結果為導向，能夠持續將工作與設定的關鍵績效指標（KPI）進行對比分析。
- 具備優秀的時間管理能力，并能夠靈活處理多功能任務。
- 希望在一個以目標為導向的行業工作。